It is expected that Project Team Leaders and Committee Chairs will provide a written report to the Board of Directors at least twice per year. Each report should contain the following (if applicable): What is the project all about (to bring new directors up to date)? What has taken place since the last report? Where does the project go from here? What is the committee's/project team's recommendations? How much of the budget has been spent? How much will likely be spent? Are any additional funds required? If a Project Team Leader or Committee Chair is recommending a significant change in the Terms of Reference or the budget, that person should be prepared to put forward a motion at the next Directors or Executive meeting.